Position Summary

We are seeking an experienced and highly organized Corporate Governance Specialist to carry out various corporate governance and regulatory responsibilities while also providing top-level support to our board of directors and executive team. The ideal candidate will possess exceptional communication and organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced, hybrid work environment. Strong interpersonal and collaboration skills are crucial in ensuring the smooth operation of executive functions and enhancing productivity.

This role will have a hybrid work schedule in our Boston office in accordance with the Bank’s Hybrid Work Program. More time will be expected in the office to support onboarding initially, up to 90 days.

Limited travel within the six New England states expected to be less than 5% annually, with occasional overnight stays required.

Anticipated Pay Range

The anticipated base pay range for this role is $85,500 - $132,250. This role is classified as non-exempt.

This role is based in Boston with weekly in-office expectations. The base pay posted represents the annual base pay range or hourly wage range that we expect to offer for this job opportunity. The actual base salary offer will depend on a variety of factors including relevant experience, required skills and other relevant factors. The range noted here is not indicative of all positions in the job grade within which this position falls.

All Bank full-time positions are eligible to participate in our annual incentive program and our robust total rewards offerings, in addition to the base pay.

For more information, visit Careers - FHLBank Boston

Specific Responsibilities

• Board of Directors: Manage building board books, including sending reminders to those responsible for submitting meeting materials. Manage uploading periodic board votes/resolutions, director questionnaires and eligibility certifications. Prepare Board fees spreadsheet for Accounting, track board members attendance, and prepare annual directors fees meeting template for the FHFA. Process board expense reports for reimbursement.
• Diligent Board Portal: Manage Diligent Board Portal including site management and managing users, committees, and roles. Manage the Diligent vendor review process and contract renewals.
• Minute Taking: Take minutes of certain meetings of the Board and the Bank’s Management Committee and Disclosure Committee.
• Project Management: Assist in managing key projects and initiatives in support of the Office of the President and Legal department by tracking progress, deadlines, and deliverables. Examples include the annual certifications and forms required by the Bank’s Ethics Program, supporting the annual director election process, managing the Bank’s delegations of authority, and responding to regulatory information requests.
• Executive Support: Provide operational and administrative support to the Office of the President & the Legal department, managing calendars, scheduling meetings, and preparing and organizing agendas and supporting materials for meetings. This role also involves taking detailed notes during meetings to capture key discussions and decisions.
• Budget: Prepare departmental budgets for the Office of the President and Legal department, support financial management tasks, including tracking expenses and preparing reports.
• Confidentiality Management: Handle sensitive information with discretion and maintain confidentiality at all times.
• Team Collaboration: Work closely with other team members and departments to facilitate communication and ensure alignment on organizational goals. Back up other staff when necessary.
• Other duties, as assigned.

Qualifications

• Education: A degree in Business Administration, Communications, or a related field or relevant work experience is required.
• Experience: Minimum of 5 years of experience in an assistant corporate secretary, governance coordinator, or other similar role, preferably supporting Board members and C-Suite executives.
• Workplace Skills:
• Demonstrated organizational and time management skills.
• Effective communication abilities for a hybrid work model using various modalities.
• Advanced Proficiency in Microsoft Office products and other relevant software is required for success.
• Experience with Diligent Board or similar electronic board book software is strongly preferred.
• Ability to work independently and handle multiple priorities with minimal supervision while consistently meeting the expected pace and quality of work.
• Strong problem-solving skills and attention to detail.
• Attributes:
• Professional demeanor and a positive.
• High level of integrity and reliability.

As an Equal Opportunity Employer, we strongly encourage applicants from every ethnicity, color, religion, gender, age, national origin, disability, veteran or parental status and sexual orientation.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.