Administrative Support Coordinator II

Job No: 546789
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)




Position Summary

The Fowler College of Business at San Diego State University is seeking a detail-oriented and service-driven Administrative Support Coordinator II to support the Partrick-Clayes Center for Career Development. As a vital member of our team, you will contribute to the Center's success by managing key administrative operations and supporting student career development initiatives. This role is ideal for someone who thrives in a fast-paced, student-centered environment and values collaboration and efficiency.
Key Responsibilities:

• Administrative Support: Provide day-to-day administrative support for the Director and team, ensuring smooth operations across all Center activities.
• Internship Coordination: Assist with the management of internship processes, including handling student learning agreements and monitoring policy compliance.
• Front Desk & Student Services: Oversee front desk operations, providing a welcoming, resourceful first point of contact for students, employers, and guests.
• Event and Career Fair Support: Coordinate logistics for workshops, career fairs, and employer events to ensure successful planning and execution.
• Financial and Operational Processes: Manage purchasing, reimbursements, and other financial transactions to support Center operations.

Why Join Us?

• Support Student Success: Play a key role in helping students explore career paths, connect with employers, and gain real-world experience.
• Collaborative Work Culture: Join a dynamic and supportive team that values innovation, communication, and shared goals.
• Make an Immediate Impact: Contribute to high-impact programs and events that serve hundreds of students and industry partners each semester.
• Grow Your Career in Higher Ed: Build professional experience in student services, event coordination, and operational support within a vibrant college community.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:30 a.m. to 5:00 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Fowler College of Business offers a variety of programs, including an undergraduate and graduate degree in business administration and specialized masters degree programs. The college also houses several centers: the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Partrick-Clayes Center for Career Development, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence and the Aztec Consulting Center, which are critical for the implementation of its strategic plan.

FCB is an instructional division of San Diego State University, administered by the Dean. The Dean's Office is responsible for the creation, implementation, and continued support of the instructional, research, and development processes in the College.

The Partrick-Clayes Center for Career Development (CCD) within the FCB provides career and professional development services for students in the Fowler College of Business. Activities with the Partrick-Clayes CCD include, but are not limited to, career coaching, the development and implementation of specific activities to improve job market success of students, and development and implementation of regular events to permit employers and students to interact. A critical component of the CCD as a unit is to develop an extensive list of employers and alumni and to cultivate a relationship with other career-related agencies within the university, region, and nation to improve the development and employment opportunities of students upon graduation. The CCD is also responsible for designing metrics to assess its success, and to design and implement a constant improvement system.

For more information regarding the Center for Career Development in the Fowler College of Business, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Strong project and time management skills.
• Ability to manage multiple tasks efficiently.
• Proficient in Microsoft Office and Google Workspace.
• Familiar with AdobeSign and Canva.
• Experience with creative tools like Adobe Creative Suite preferred.
• Knowledge of platforms such as Handshake (or similar) preferred.
• Bachelor's degree or equivalent experience preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,251 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $4,058 - $6,653 per month.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by May 6, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu.


Advertised: Apr 22, 2025 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/546789/administrative-support-coordinator-ii







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