The Corporate Secretary Senior position requires expertise to support and collaborate with the CHRISTUS Health Governance Department as it relates to the function of the Board of Directors, to facilitate governance transactional work. The Corporate Secretary position requires knowledge of legal-related work in corporate and subsidiary governance, such as governance practices/processes, drafting of corporate and subsidiary board resolutions, minutes and written consents, secretary's certificates, acquisitions and other corporate governance transactions.
Independently prepare notices of meetings and document meeting transactions in a matter that describes the depth to which a committee evaluated a material issue and the presence of dissenting views and votes, if any
Lead the planning and coordination of Board and Committee meetings, including agenda preparation, review of materials and ensuring timely delivery of materials to Board and Management
Independently prepare, gather, and distribute materials for Board-level committee meetings and assist with Board and committee meetings
File and maintain corporate organizational documents and minutes, work with Corporate Secretary to gain a thorough knowledge on interpreting and applying bylaw provisions and the company's business and history
Assist in reviewing minutes of subsidiary corporations for approvals as required by bylaws
Research status of corporations, coordinate, review, and assist in dissolution procedures
Draft and file articles of incorporation, articles of dissolution, mergers, trademarks and assumed names working with attorneys
Draft correspondence for approvals and other corporate matters
Compile, organize, and index documents in corporate transactions
Investigate issues pertaining to legal titles, including oil and gas, and mineral rights, and other issues related to real estate
Conduct legal document research, retrieving information, and investigative skills and write historical data on various projects
Review and prepare documents relative to real estate transaction; i.e.: earnest money contracts, deeds, leases, etc. and work with title companies and title authorities
Maintain and catalog real estate records and holdings of the corporation and its affiliated entities and/or subsidiaries
Maintain the corporate database of officers, directors, and other pertinent information of CHRISTUS and its subsidiary corporations, including follow-up to maintain filings for assumed names and trademarks
Assist attorneys and corporate secretary on various projects, such as subpoenas and interrogatories
Assist in drafting and maintaining the System manuals published; i.e.: Corporate Catalogue and System Manual
Assist in due diligence investigation
Provide assistance in filing or maintaining the tax exemptions, including USCC Group Ruling and file documentation for inclusion in the Official Catholic Directory
Build positive relationships within team, with entity contacts, senior leaders, directors, and office work team as necessary to perform duties and to achieve results
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CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.