Career Center

The Systems Specialist will serve as an active member of a service oriented, dynamic, and student centered team. The Systems Specialist will maintain financial aid information systems which include PowerFaids, Department of Education communication systems (EdConnect, NSLDS, COD) and interfaces Slate and Workday; assist with reconciliation of federal, state, and institutional funds (PELL, SEOG, FWS); process correction and payment files; assist with the development and processing of departmental exception, discrepancy, and reconciliation reports as well as workflows; serve as primary contact for systems security with LTS; assist with electronic communications for the department; responsible for monitoring and assisting in the processing of financial aid applications. This role will also assist the Associate Director with maintaining and testing SFS systems and databases.

Primary Position Responsibilities

• Maintain financial aid information systems which include PowerFaids, NetPartner and Workday as well as integrations with Department of Education communication systems (EdConnect, NSLDS, COD), Slate and College Board.

• Manage the awarding and disbursement of Federal Pell funds including regular reconciliation.

• Responsible for financial aid application workflow, through loading application materials, running application reports, and ensuring data integrity

• Assist with the reconciliation of federal, state and institutional funds (such as PELL, SEOG, Direct Loans)

• Assist with ensuring compliance with Federal and State regulations in regards to the delivery of financial aid funds by processing, and assisting with the development of, departmental exception, discrepancy, and reconciliation reports.

• Serve as the department liaison with Library and Technology Services for the departments financial aid related software and hardware needs

Education Required

• Minimum of 1 year of experience in higher education and/or one of the areas that comprises Student Financial Services (financial aid, student accounts/tuition payment, student employment, educational financing) or related field.

• Experience with a wide variety of software and database applications, such as PowerFaids, Workday, Google, and Microsoft Office

Skills and Abilities Required

• Ability to work independently, but to also contribute positively to a team approach.

• Demonstrated experience in providing superior service and excellent written communication skills.

Other

• Some evenings and weekends may be required.

• Position approved for flexible work schedule, including up to 3 days per week remote.

• All employees hired are strongly encouraged to be up to date with all vaccination and boosters against COVID?19.

Wellesley College offers a wide variety of benefits programs and resources to its employees, including: 

• Generous paid time off

• Following one year of employment, Wellesley College will contribute up to 10.5% towards your 403B plan for eligible employees

• Resources to navigate student loan forgiveness

• Free use of the athletic/fitness facilities, including onsite fitness classes 

• Free on-site parking in an enclosed parking garage 

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About Wellesley College

Wellesley is known for the excellence of its education, the beauty of its setting, its gifted faculty, and the uniqueness of its campus culture. But most of all, Wellesley is known for the thousands of accomplished, thoughtful women it has sent out into the world for over 100 years women who are committed to making a difference. Every year, some 2,400 of the world's top undergraduate women are challenged to exceed their own highest personal and intellectual expectations. The mastery Wellesley graduates demonstrate across the professional and vocational spectrum, and the influence they wield, whether in their own communities or on the world stage is testament to a singularly empowering undergraduate experience. Wellesley's lively academic community places a high value on rigorous, probing inquiry, and creative, cross-discipline thinking. Its collaborative approach to scholarship encourages students to question, debate, and refine their points of view, not only with each other, but with our world-class faculty, often by working directly with them on groundbreaking projects. A Wellesley education fosters the highest standard of readiness for the real world in its graduates, in terms... of ability to think, act, and contribute meaningfully and effectively in their chosen areas of interest.

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