Senior Staff Assistant 7911BR Golisano Institute for Sustainability GIS Sustainability
Detailed Job Description
Provides on-campus staffing of the department on a daily basis (8am - 5pm) with consistent and dependable coverage to include greeting students, outside visitors, and faculty during normal working hours. Acts as a department liaison with students, external and internal visitors, and faculty. Communicates effectively with faculty, students, and all visitors.
Provides information and administrative support to potential, incoming, and current graduate students including orientation information, end of academic year events, course offerings, and program and Institute policies.
Provides assistance and information pertaining to graduate assistantships and scholarships, scheduling, certifications, registration, and matriculation procedures. Assists in facilitating the department's workflow of student actions and records.
Provides direct administrative support to the Department Head and to faculty
Manages administrative needs for the department including scheduling appointments and meetings, arranging schedules for prospective faculty, travel arrangements, travel expense reports, ordering equipment, hospitality and supplies, and reserving meeting rooms.
Point of contact for administrative work for graduate student records. Performs graduate student academic degree audits using online academic system (Student Information System SIS).
Reconciles department procurement card and reconciles monthly procurement card statements, including preparing internal purchase orders and obtaining receipts. Provides recommendations to the Department Head to assist with setting the annual budget, and continually monitors and manages expenses using online financial reports.
May be responsible for scheduling courses offered by GIS each semester, assisting in scheduling courses in the Sustainability and the Architecture Departments in GIS.
Maintains, updates, and manages multiple electronic databases and distribution lists.
Prepare online purchase requests using online accounting system as needed.
Department/College Description The Golisano Institute for Sustainability (GIS) is a leading sustainability research and education organization at Rochester Institute of Technology. GIS is made up of a diverse set of academic programs and applied research centers focused on the optimization of industrial systems to maximize material and energy efficiency while minimizing adverse environmental impacts. We work with partners in all areas of industry, government and business to put technology and innovation to work for a sustainable future. The diverse perspectives we bring to a project or problem reflect our broad expertise across industries and the many partnerships we've formed with forward-thinking corporations, government agencies and research organization over the last 30 years.
Minimum Qualifications Education/Experience:
Associate's degree or equivalent experience
Three years of administrative support experience
Proficiency in Microsoft Office Suite
Sensitivity to the concerns of a diverse student body
Ability to multitask, prioritize departmental work, handle conflicting demands and meet deadlines
Reliability and a commitment to maintain confidentiality
Flexibility, open-minded, high degree of organizational skills and strong work ethic
Ability to serve as a positive departmental representative by working collaboratively with other staff in GIS and with many diverse groups across campus
Strong interpersonal skills with the ability to provide a friendly and welcoming office environment
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 114H
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number The direct link to this posting can be found here: https://sjobs.brassring.com/
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .