Career Center

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $61,500 - $72,000

Position Summary

Under the Supervision of the Associate Director, the Program Manager is responsible for the day to day administrative affairs of the Temple Hoyne Buell Center for the Study of American Architecture.  The Program Manager will be responsible for monitoring project budgets, accounts receivable, accounts payable, and purchasing functions of the Buell Center.  Will support the activities of Buell Center research teams and is responsible for the successful execution of Buell Center public events.  Serves as the primary liaison with GSAPP administrative and academic units and provides logistical support for Buell enter personnel, Board Members, Buell Fellows and other collaborators.  Maintains the quality and currency of the Buell Center???s website and social media presence.  In coordination with the Associate Director, will continue the process of developing a digital presence for the Center???s archive.

Performs other duties as assigned.

Responsibilities

Accounting (25%)

Responsible for monitoring project budgets and generating expense reports on a bi-monthly basis.    Responsible for the accounts payable, accounts receivable and recordkeeping functions to ensure adherence to University and GSAPP policies and procedure.

Project Assistance (20%)

Participates in and supports the Buell Center research project(s); maintains inventory and orders instructional materials.  Responsible for maintaining files and coordinates with CU Print Services and other service providers.

Event Administration (20%)

Manages staffing (student casuals, Federal work study students), catering, and the logistical support required for publicizing all Buell Center events. This will include design of materials for publicity, distribution of posters, management of photography and/or other documentation, preparation and testing of presentation materials with A/V support staff, and coordination with other outside vendors.

Business Administration (20%)

Makes travel and meeting arrangements for Buell Center personnel, Board Members, and other collaborators.  Provides scheduling and other executive level support to the Director and members of the Advisory Board.  Manages the Buell Center archive & library.  Troubleshoots Buell Center IT issues with the GSAPP IT team.  Oversees usage of the Buell Conference Room.  Works with GSAPP???s scheduling office on the use of the Buell Seminar Room.  Serves as the primarily liaison with GSAPP administrative and academic units, including but not limited to the Admissions, Finance, and Dean???s offices.

Website and Social Media Management (10%)

Maintains the quality and currency of the Buell Center???s website and social media presence, attending to updates and management.  In coordination with the Associate Director, will continue the process of developing a digital presence for the Center???s archive.

Performs other duties as assigned. (5%)

Minimum Qualifications

Bachelor???s degree and/or 2 - 4 years??? equivalent related experience in program management or administration required.

In addition to a demonstrated interest in architecture, urbanism, and related fields, must have exceptional oral, written communication, interpersonal, and organizational skills; the ability to work with standard office technologies (Microsoft Office, Google Docs) as well as basic design software knowledge (Adobe Creative Suite); the ability to work independently and collaboratively. 

The Program Manager will have to manage several varied responsibilities, must have flexibility, adaptability, attention to detail, and comfort working efficiently on multiple projects simultaneously.  Must have the ability to interact and communicate productively with professionals in various areas of the   fields of the built environment: academic, practicing, curatorial, publishing, etc.

Preferred Qualifications

NA

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

Connections working at Columbia University