Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.
The Institute for Computational and Mathematical Engineering (ICME) is an interdisciplinary research and teaching institute and is part of the School of Engineering. Computational mathematics is at the heart of many engineering and science disciplines and has grown into a strong and exciting interdisciplinary field. In ICME, students and affiliated faculty conduct groundbreaking research, provide consulting, and teach over 60 courses in computational mathematics and scientific computing at both the undergraduate and graduate level.
ICME seeks an Outreach Coordinator to provide administrative and operational support for the institute's Affiliate Education Program & Research Engagement Initiatives. The Outreach Coordinator is responsible for the development and execution of outreach activities to increase visibility and awareness of ICME to prospective students, external corporations, government institutions, not-for-profit organizations, and professional groups. The Coordinator performs a variety of duties including creating and editing communications, reports and spreadsheets; scheduling and managing events and meetings; and responding to external partner inquiries.
Your responsibilities include:
Events - Collaborate with the Affiliate Program's Executive Director and Program Manager to oversee, plan, manage, and lead complex annual and one-time events, including tasks related to logistics, organization, procurement of supplies and vendors, communications and post-event surveys and reports. Track and ensure events/activities are within budget.
Administration - Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Provide general support to program activities, including but not limited to: scheduling meetings, maintaining databases, arranging business travel, processing and reconciling travel and expense reimbursements, managing purchase orders, office supplies and materials.
Communications - Own the timely creation and dissemination of ICME marketing materials including but not limited to the quarterly newsletter, event promotion, in-scope website and social media posts and updates; this task includes coordinating with SoE and University communication offices to publicize ICME attainments.
Visitor Appointments - Serve as the primary contact and liaison for Visiting Scholars (VS) in ICME. Complete all necessary paperwork and procedures for VS appointments, including visas when applicable. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Miscellaneous - Complete other administrative duties as assigned, such as guiding and training student and/or contingent colleagues, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. Oversee and/or process a variety of complex financial transactions and/or reports/spreadsheets; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
* Other duties as assigned
Education & Experience (Required):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills, & Abilities (Required):
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Education & Experience (Desired):
A Bachelor's Degree.
Experience with Google Workspace productivity tools.
Proficiency with Microsoft Office productivity tools.
Authentic customer orientation and exemplary interpersonal skills.
Demonstrable competence in using business software and productivity applications.
Physical Requirements*:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Work Standards:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000-strong staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background and provide examples of your experiences as they relate to the key aspects of this position.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Position Pay Range:
The expected pay range for this position is minimum $60,000 - maximum $81,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
