Administrative Assistant III (Hybrid) - Office of the Vice Chancellor for Research (OVCR)
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR71739
The purpose of this position is to provide a wide range of administrative support and assistance to the Assistant Vice Chancellor for Research Integrity and Ethics (AVCRIE) department; supports the AVCRIE by managing complex calendars and events on behalf of the AVCRA and helping to assure the smooth operations of the department; and provides support to the various compliance programs in the department and corresponding faculty committees. This position produces documents, reports, forms, correspondence, presentations using various other software tools and serves as the customer contact for faculty, staff and external customers such as sponsoring agencies, regulatory bodies, and other universities.
This position is a hybrid work environment (i.e., combination of remote work and at the business site).
Primary Duties and Responsibilities
Schedules, prioritizes, and maintains daily appointment calendar for the Assistant Vice Chancellor and other individuals as directed. This includes facilitating the coordination of complex meetings, projects, events, lectures and site visits with internal stakeholders as well as external stakeholders (e.g., by corporate, government and other university officials as well as regulatory and sponsor site visits).
Provides support to the various compliance programs in the department and corresponding faculty committees: manages communications and follow-up; completes data entry; tracks activities and monitors for completeness. Responds to programmatic questions and inquiries, internally and externally, by providing additional information or directing to appropriate offices, which requires exercising discretion, initiative and independent judgment and highly developed customer service skills.Â
Prepares a variety of materials and reports, including gathering information and data to create various documents, presentations, confidential reports and other correspondence with responsibility for accuracy, format, arrangement of attachments, correct spelling and grammar.
Collaborates with other department administrative support personnel to assure efficient operations of the department and to address general suite related inquiries.
Schedules and coordinates all travel arrangements including transportation, lodging, registration and visas/passports as required. Prepares travel expense reports and reimbursements, as necessary. Supports the purchasing activities of the office including supply orders, travel reports, catering needs, etc.; assists with employee onboarding and departures; copies, and distributes correspondence and other materials to department staff, as needed.
Performs other duties as assigned.
Experience in an academic or medical office setting.Â
Two years of college or business school training.
Previous experience with the Universityâ™s purchasing system and requirements.
Strong computer skills with advanced knowledge of Word, Excel, Meeting Maker and PowerPoint.
Professional interpersonal, communication and organizational skills with a commitment to serving students, faculty and external constituents.
Ability to handle public contact and deal discretely with confidential matters.
Ability to function in a team atmosphere, ability to prioritize work and handle multiple assignments with frequent interruptions.
Ability to work independently and actively solve problems.
Ability to exercise sound judgment and make independent decisions.
Ability to learn quickly and adjust to changing priorities and workflow.
High school diploma or equivalent high school certification.
Three years of related experience.
$20.15 - $31.26 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.