Career Center

Financial & Operations Assistant
6676BR
College of Art and Design
CAD Image Permanence Institute

Detailed Job Description
Please note: Upon hire, this position will be required to be on campus full time for orientation/training. Once completed, the individual in this role may request a hybrid schedule.

The College of Art and Design's (CAD) Image Permanence Institute (IPI) at the Rochester Institute of Technology (RIT) is inviting candidates to apply to the Financial and Operations Assistant position.

Reporting to the Executive Director of the (IPI), the Financial and Operations Assistant is responsible for ensuring the accuracy of accounting transactions, and providing accounting support and excellent customer service for IPI, including: completing account reconciliations; processing journal entries; reviewing transactions to ensure compliance with University policies and procedures and all applicable regulatory requirements; accessing and distributing financial reports to IPI's Executive Director and Director of Research; and, responding to customer inquiries regarding accounting processes. The Financial and Operations Assistant also administers financial aspects of externally funded grants and contracts in IPI, including providing direct support to the Principal Investigators (PIs) and serving as a liaison between IPI and Sponsored Programs Accounting (SPA) and the Office of Legal Affairs (OLA). This position also administers all aspects of IPI ecommerce order activity for the Image Permanence Institute, including: processing daily orders received via IPI's online shopping cart; preparing packages for shipment; creating invoices and packing slips; following up on past due accounts; maintaining product inventory; and, running reports. The Financial and Operations Assistant works with RIT Shipping, Student Financial Services, and Accounting departments as necessary for order administration, provides general customer service, answers the phone for the department, and orders office supplies.

Department/College Description
THE DEPARTMENT:
The Image Permanence Institute (IPI) is an enterprise center in the College of Art and Design dedicated to supporting the preservation of cultural heritage collections in libraries, archives, and museums around the world. IPI achieves its mission through applied research, the development of practical preservation resources and tools, professional-level education and training programs, and through consulting and materials testing services. IPI resides in a 7,000 square foot space in the Gannett building of the College of Art and Design and staff members include preservation research scientists, environmental management specialists, a materials testing researcher, web application and publication designers, and business operations personnel, https://www.imagepermanenceinstitute.org/.

THE COLLEGE:
RIT's College of Art and Design is the university's creative hub where art, design, science, and technology intersect in our 200,000+ sq. ft. facility. We are a dynamic and professional arts and design community comprised of 2,000 students (UG and Grad), nearly 140 full-time faculty, 60 creative staff, and a number of professional part time faculty, all of whom contribute to our Colleges ecosystem. The Colleges four schools offer programs in Art, Design, Crafts, Film and Animation, Photography and Photographic Sciences. The range of innovative programs offers students a panoramic perspective from creating fine art using centuries-old methods to pushing the boundaries of digital creativity. The College of Art and Design also takes full advantage of RITs opportunities in technology, STEM, engineering, sustainability, and entrepreneurism programs, as well as our global campuses, https://rit.edu/artdesign.

Required Minimum Qualifications

• Associates degree or equivalent experience in accounting, business administration, or related field.
• 2-4 years of relevant financial, accounting, budget, business, grant management or related experience.
• Strong PC computer skills including MS Word and Excel.
• Ability to provide excellent service to IPI staff who are involved in the day-to-day administration of sponsored projects and operating accounts, and IPI customer support.
• Must possess the ability to interact effectively and professionally with individuals at all levels of the organization and be able to work collaboratively with diverse staff, colleagues and departments.
• Must possess exceptional interpersonal and diplomacy skills, be detail-oriented, and have excellent verbal and written communication skills.
• Must be able to multi-task and deliver quality results within a required timeline.

Preferred Qualifications

• Bachelors degree in accounting, business administration or related business discipline
• Prior experience with Oracle financial applications or another enterprise system
• Experience in a higher education setting
• Hands-on post award grant administration experience

Preferred Qualifications


Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 115H

Required Application Documents


How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the