Job Title: Finance Manager - Procurement: York College/CUNY Business Office
Job ID: 22120
Location: York College
Full/Part Time: Full-Time
The Finance Manager - Procurement will report to the Business Office Director at York College. In addition to the CUNY Title Overview, responsibilities include, but are not be limited to, the duties listed below:
Supervise and direct the College's purchasing and contracting operations, ensuring legal compliance with applicable College and University policies and procedures. S/he oversees the year-end process in the CUNYfirst procurement system for York College.
Create, design, and relay information to various suppliers regarding the needs of the College; this includes commodities ranging from lab supplies, office supplies and IT equipment.
Evaluate current purchasing procedures and recommend operational efficiencies to the Business Manager that will assist the department to achieve its overall objectives.
Develop and process (from concept to contract registration) acquisitions of various goods and services, including: Formal Requests for Proposals, Invitation to Bids, Request for Quotes, and other procurement projects; draft CUNY Board Resolutions and compile contract packages for all applicable procurement vehicles including tax levy and non-tax levy projects; draft and place advertisements in The City Record and NYS Contract Reporter for tax levy and other contracts and, release of IFB/RFQ/RFP and conduct vendor site-visits, issue addenda and publicly open bids. Additionally, the Manager will manage the Board Resolution process for applicants' contracts and purchases in excess of mandated amounts. This includes drafting all resolutions, meeting CUNY calendar deadlines and interfacing with CUNY liaisons in the University Accounting Office and Legal Affairs/Contract Division in all phases of the resolution process.
Oversees and approves purchase orders; checks descriptions, budget category, and specifications to determine accuracy and adequacy and consults with departments to adjust possible discrepancies. Review, edit and approve specifications for formal and informal solicitations, addenda, amendments, contracts and purchase orders. Reviews bids and quotations to determine most reasonable price in relation to market conditions and responsibility of bidders and makes recommendations based on these determinations.
Verify contract and vendor compliance with Scope of Work (SOW) maintaining proper relationships with vendors and monitor vendor quality, while investigating new vendor and strategic sources in alignment with University Guidelines.
Confer with CUNY General Counsel to review contracts and agreements for York College, York College Foundation, Student Government Association, and Auxiliary Enterprise Corp.
Reviewing purchasing requisitions for various types of procurement processes and direct the buyers with processing of the purchase orders when the volume of requisitions increases.
Develop and communicate College Purchasing, Contract Policies, and best practices to internal stakeholders providing guidance and training stakeholders.
Serve as the College's advocate and compliance officer with the use of minority and women-owned business enterprises (MWBE) and service-disabled veteran-owned businesses (SDVOB) for the College's procurements.
Bachelor's Degree and six years' related experience required.
CUNY TITLE OVERVIEW
Manages the financial activities of a College or major program.
Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues
Develops and recommends policies and controls to assure the responsible use of resources
Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations
Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities
Assists in developing budgeting policies and procedures, and interprets University-wide policy
Liaisons with auditors and other internal and external agencies as necessary
May negotiate contracts
May hire, supervise and train finance and/or clerical staff and manage related administrative functions
Performs related duties as assigned.
Job Title Name: Finance Manager
Higher Education Associate
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
In order to be considered for this position, applicants must include a cover letter, resume, and contact information for three references (email and telephone). Please upload all materials as ONE DOCUMENT in doc, pdf, or rtf format.
You may only apply online through the CUNY.edu job board.
Please go to www.CUNY.edu, go to the Employment drop-down menu and click the 'Search Job Postings' tab.
Filter by Job Location by clicking on York College. The title of this position is
Purchasing Manager: – Job ID #22120. Click on the title to view the entire job announcement.
Click the 'Apply Now' tab and follow the prompts from there, including creating an account or logging into a previously created account.
York College/CUNY is an EEO/AA/IRCA/ADA Employer.
February 28, 2021
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Internal Number: 22120
About York College of the City University of New York
"York College provides students with a one-of-a-kind educational experience. It offers many qualities of a major university, including a distinguished faculty and strong pre-professional programs. At the same time, students benefit from individualized attention and a strong sense of community.
Centrally located in Queens, York College is accessible by car, bus, subway, and the Long Island Railroad. Easy access to the rest o Queens and New York City enables students to pursue community service and internships as part of their curriculum."
BACK TO TOP
We thank the following organizations for their support and collaboration.