The Division of University Advancement is a multi-faceted unit within Ohio University that builds and strengthens relationships that inspire investments of time, talent, and treasure in the University and its mission. The Division engages alumni and friends in the life of the University and secures private support that advances the University's strategic initiatives. Through local, regional, state, and worldwide engagement, University Advancement shares OHIO's story and furthers its mission and vision across the globe. The Division of University Advancement is committed to excellent customer service, fostering collaborative work environments, and celebrating a culture of diversity and inclusion.
The mission of the Ohio University Alumni Association is to connect, inform and serve the University’s diverse alumni and friends in support of the University’s mission and vision. This goodwill is achieved through strong leadership, dynamic programs and effective communication.
Reporting to the President & CEO of the Ohio University Foundation/Vice President of University Advancement (CEO), the Director of Board Relations and Asst. Secretary, The Ohio University Foundation, provides support for the administration and management of The Ohio University Foundation (OUF), the Ohio University Alumni Association (OUAA), and their subsidiaries. The incumbent maintains official records of the Foundation and Association, coordinates the scheduling and planning of board and committee meetings, responds to questions and requests for information, ensures compliance with operating procedures and Codes of Regulations, helps to manage and coordinate communication with Trustees and Directors, and serves as a liaison to the secretary of the Ohio University Board of Trustees. The position works closely with the Special Assistant to the CEO on the day-to-day administration and management of the OUF, OUAA, and their respective governing boards.
Primary responsibilities include: 1. MEETINGS: Manages all aspects of meetings of The Ohio University Foundation (OUF) and the Ohio University Alumni Association (OUAA) Boards including planning and organizing committee and full board meetings (in person and via phone/video conference).
Collaborates with Advancement Events team on planning, coordinating, and executing board meetings and related activities.
Coordinates the production and timely distribution of materials to board members.
Prepares agendas and other materials for OUF and OUAA Board meetings.
Leads and directs the agenda planning and execution of the boards' standing committees.
Coordinates and prepares meeting summaries, minutes, programs, updates, and other functions related to the activities and operations of board meetings.
Manages the corresponding operational expenses and provides immediate oversight of daily business, operations, and activities of the boards. (40% of time) 2. COMMUNICATION: Serves as primary point of contact for inquiries from various publics. In collaboration with the Chief of Staff and / or Special Assistant to the CEO, corresponds with Trustees, Directors, volunteers, alumni, and Ohio University leadership, faculty, staff, and students engaged in OUF and OUAA Board related activities. Responds to inquiries by board members, tactfully and effectively answering questions and providing information to board members as requested. Serves as liaison to internal and external contacts for OUF and OUAA. Maintains official OUF and OUAA records to ensure compliance with federal state and local regulations. Provides updates for the OUF and OUAA Board of Directors members sections of the Ohio University website. Regularly updates biographic, demographic, and preference data for the Boards in donor database. (15% of time) 3. VOLUNTEERMANAGEMENT & INFORMATIONCOORDINATION: Serves as Assistant Secretary of The Ohio University Foundation. Oversees that meeting minutes are properly recorded and formally reviewed to create official records. Plans and implements education programs and cultivation events and activities for the Boards—working to build strong relationships with volunteers to advance OHIO. Helps to ensure that members are fully engaged with and well-informed about the OUF, the OUAA, and the University. Serve as the resident expert of AGB OnBoard – the OUF and OUAA's board management portal. Responsible for the ongoing maintenance and updating of the Board Portal, as well as the corresponding training of staff, board members, and others as necessary. Ensures that all meeting details, meeting minutes, bylaws, and pertinent historical information is readily accessible and updated as needed. Serves as historian and expert reference as issues and questions arise. Develops and manages a process for tracking board member and committee assignments. Serves as a resource to members on choosing board assignments. Oversees the preparation of special recognition and gifts for the board. (30% of time) 4. STRATEGY: Assists the Foundation CEO and the Executive Director of the OUAA in reviewing and executing the strategic direction of the OUF and OUAA boards and helps to provide strategic direction regarding board membership, involvement, philanthropic participation, and Codes of Regulations. Initiates and carries out plans and policies authorized by the boards and the resolution of projects and issues agreed upon by the boards. Working with the Chief of Staff and / or Special Assistant to the CEO, drafts policy papers and talking points on behalf of the CEO, prioritizes action items for the CEO, including responses to inquiries by board members; responds on behalf of the CEO as appropriate. (15% of time)
Bachelor's Degree in a related field
At least six (6) years of non-profit board relations/volunteer management/or related experience.
Superior interpersonal, relationship-building, and written and oral communication skills.
Available to work evenings and weekends
Ability to travel on occasion
Experience working in higher education
One (1) year management experience, can substitute volunteer management.
The successful candidate must be self-motivated with an ability to work independently while collaborating across diverse teams.
Planning Unit: Vice President for University Advancement
Department: University Advancement
Applicants may contact this person if they have questions about this position: Jaci Williford, firstname.lastname@example.org
Employment Type: full-time regular
The hiring range for pay grade 17 is $51,242 – $81,987. The target range for this position is $51,242 – $58,928. Salary is commensurate with education and experience while also considering internal equity. If you would like more detailed information, please find the pay structure and Pay Administration Guidelines at the following website: https://www.ohio.edu/hr/compensation-pay
Employees also enjoy a generous benefits package including, but not limited to, medical, dental, vision, short term disability, life insurance, retirement benefits, educational benefits for themselves and qualified dependents, domestic partner benefits, parental leave, adoption benefits, paid time off, and access to professional development programs. More detailed plan information can be found at: https://www.ohio.edu/hr/benefits
Internal Number: 36039
About Ohio University
Ohio University is home to one of the nation’s friendliest and most picturesque campuses. But more importantly, it’s where you can become part of a two-century tradition of excellence and embark upon a rewarding career that will make a real difference. From teaching and research to admissions, facilities maintenance, and residence life, our faculty and staff propel Ohio University’s mission of helping students become their best selves. OHIO offers competitive compensation and outstanding benefits. For a complete list of employment opportunities, please visit www.ohiouniversityjobs.com.Ohio University is an equal access/equal opportunity affirmative action institution. For more information about Ohio University’s policies prohibiting discrimination and harassment, visit www.ohio.edu/equity.