Support the Chief Financial Officer (CFO) and General Counsel and provide administrative services for their respective offices.
Principle Duties and Responsibilities:
Handle, monitor, and keep Workers' Compensation claims and communicate regularly with internal personnel and the University's Third-Party Administrator. Alongside the Third-Party Administrator, determine coverage and treatment decisions for all injured employees. Work with Third-Party Administrator and University Risk Management to determine best course of treatment and return-to-work schedules for injured employees. Monitor employee Worker's Compensation Claim files, communicating coverage decisions from the Legal Affairs office and the Director of Risk Management.
Complete insurance renewals for the University alongside the Director of Risk Management and General Counsel.
Review and develop office procedures in order to adapt to administrative requirements, and make recommendations for revision and implementation. Handle financial and legal affairs office functions including, but not limited to: answering phones, maintaining a comprehensive calendar, making travel arrangements, filing, copying, and faxing as needed.
Manage the relationship between the CFO's Office and the Office of the Board of Regents, including materials preparation, minutes, and logistics for Finance and Audit committees of the Board of Regents.
Assist with the coordination of high-profile meetings, including logistics, preparing an agenda, assembling and distributing data required for coverage of the agenda items, and other information. Take minutes at Divisional meetings, conferences, committees, and retreats, as required. Develop internal and external correspondence, and control all correspondence requiring the CFO's or General Counsel's signature with the appropriate level of confidentiality and priority.
Screen telephone calls and visitors thoroughly and with diplomacy, and refer them as needed to appropriate University personnel.
Interact with a broad spectrum of personnel from within and without the University with courtesy and discretion.
Process invoices and oversee purchasing of office supplies and maintenance of office equipment. Authorize payments within prescribed limits.
Compile and prepare special project reports, including narratives, charts, and graphs.
Draft formal correspondence and documents for approval by a Divisional representative.
Assist the CFO and the General Counsel in all areas as requested to ensure professional operation of these offices.
Perform related departmental duties as required.
Well-developed communication, planning, organization, reasoning and problem-solving skills acquired through the completion of an Associate's degree in Business Administration, or a related field is required (Four years' administrative/office management experience supporting a senior level administrator is equivalent to possessing an Associate's degree).
A Bachelor's degree in business administration, communications, and information technology (or a field providing similar skills) is preferred.
Five years of experience in the performance of progressively more responsible office management and administrative work is required.
Excellent verbal and written communication skills; planning, organization, reasoning and problem-solving skills is required.
Ability to handle multiple tasks simultaneously and accurately with no supervision is required.
Ability to work in a fast-paced, highly confidential setting is required.
Ability to read, write, interpret instructions, and perform basic arithmetic calculations is required.
Experience which provides knowledge of University and departmental policies, procedures and regulations is preferred.
A specific typing speed may be required depending on department needs.
Internal Number: 11023
About Eastern Michigan University
Since its inception, Eastern Michigan, first as a Normal School, then as a College and finally as a University, has grown and developed to respond to the ever-changing needs of society. Over the years, EMU has educated thousands of sons and daughters of Michigan, the nation, and the world. The University currently serves 23,000 students who are pursuing undergraduate, graduate, specialist, doctoral and certificate degrees in the arts, sciences and professions. In all, more than 200 majors, minors and concentrations are delivered through the University?s Colleges of Arts and Sciences; Business; Education; Health and Human Services; Technology, and its graduate school. Eastern Michigan?s exceptional faculty, students and alumni include CEOs from major businesses; a National Student Teacher of the Year, National Teacher of the Year, numerous Fulbright Scholars and Milken Family Foundation National Educators award winners; and several Michigan Teachers of the Year.