The Eaton County Road Commission is seeking qualified applicants for the position of Finance Director/Clerk to the Board.
Under the general direction of the Engineer-Manager and the Eaton County Board of Road Commissioners, the Finance Director/Clerk of the Board manages the accounting, financial, human resources and information technology functions and supervises the office staff. Also acts as Clerk for the Board of Road Commissioners.
Examples of Duties:
Monitors and maintains full and accurate general ledger and overall accounting/financial reporting system/process/function. Ensures compliance with relevant statutes, policies and procedures and generally accepted accounting principles.
Prepares and distributes board agendas and advertises meetings under the direction of the Engineer-Manager. Prepares the meeting minutes and manages the records and the flow of documents to and from the Board.
Prepares monthly financial statements and reports for the Board and management.
Provides financial and accounting advice, direction and recommendations to staff, Engineer-Manager and Board.
Establishes, maintains and reviews internal controls.
Supervises the payroll, accounts payable, and accounts receivable functions.
Prepares, oversees, reviews, and suggests updates to Road Commission policies and procedures. Maintains current policies and procedures.
Supervises and monitors annual financial statement audit, worker's compensation audit and other compliance audits as necessary.
Coordinates and prepares the annual budget and periodic budget amendments. With the Engineer-Manager, recommends an annual budget to the Board, and revises as necessary. Monitors receipts and expenditures of funds and advises staff and the Board as to the status of the budget.
Prepares the Annual Act 51 Financial Report and supporting schedules. Prepares the Supplemental Annual Report and annual Local Road Millage Program Report for public distribution.
Manages the information technology function including hardware and software issues. Supports Road Commission staff and serves as liaison to the contracted IT consultants. Develops and maintains the Road Commission's website. Manages and posts to the Road Commission's social media accounts with cooperation from other personnel. Monitors the general e-mail account and the e-mail accounts for certain Road Commissioners. Responds to or distributes communications from the general public via e-mail, website or social media to the appropriate persons.
Responsible for the human resources function including employee benefits, salaries and wages, mandatory reporting and programs, personnel files and interaction with service and program providers.
Bachelor’s Degree in accounting, finance or business administration
Five years of related experience including supervision of staff
Ability to prepare and maintain accurate financial and other records, correspondence, and reports
Ability to work cooperatively with other employees, appointed officials, and the public
Advanced skill in the use of office equipment and technology
CPA certification is preferred
Knowledge of road agency accounting concepts is preferred
Candidate will be expected to have or be able to obtain designation as a Notary Public
The Eaton County Road Commission was established in 1912 by resolution of the County Board of Supervisors and charged by law with the duty to 'keep in reasonable repair, so that they shall be reasonably safe and convenient for public travel, all county roads, bridges, and culverts that are under their care and control, and which are open to public travel.' State law also requires the Road Commission to permit and regulate certain activities in the road right-of-way, authorizes the Road Commission to set reasonable standards for adopting new roads into the county system and to enforce state restrictions on vehicle size and weight on county roads. ECRC is responsible for over 1,170 miles of county roads, 500 of which are gravel surfaced.