A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The primary function is to assist researchers in the Department of Psychiatry with day-to-day office functions with a high level of organization and expertise. Basic foundation in administrative and research concepts and practices sufficient to enable the incumbent to recommend changes in processes, to devise and install procedures, and to foresee administrative problems and requirements is needed.
The incumbent will perform a variety of office support functions including managing, scheduling and coordination of meetings, coordinating travel arrangements for faculty to scientific meetings, reimbursement, and keeping records related to research proposals and reports. Specific tasks include: Maintain a calendaring system for multiple faculty, answer telephones, maintain CV’s, organize meetings and conferences, human resources functions such as assist in hiring and on-boarding, managing business pass reservations and with additional administrative tasks as needed.
Requires a high school education or equivalent and 1 or more years experience.
Proficient in Microsoft Windows, Outlook email/calendaring, Excel and Powerpoint.
Outstanding written, verbal communication and organizational skills.
Attention to detail and accuracy is essential,
Excellent oral communication skills and customer-service,
Ability to handle multiple tasks in a fast-paced office environment with competing deadlines.
Excellent team skills are essential, as well as demonstrated computer skills (ability to adapt to new programs)
Qualities the candidate should possess: reliability, attention to detail, ability to get along with others in a close working environment, ability to work on a team and provide support to teammates, excellent attendance, responsive and demonstrates ability to problem solve and take initiative; manage priorities independently; excellent customer-service and communication.
Progressive experience performing general administrative work is preferred.
Knowledge of University organizations systems and operations is highly desirable.
Experience working with EndNote (or related software).
Under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 169389
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.