The Adirondack Experience, The Museum on Blue Mountain Lake (ADKX) in Blue Mountain Lake is one of the premier cultural institutions in upstate New York and is accredited by the American Alliance of Museums. During the 2017 season ADKX opened one of the most exciting new exhibitions in its history: a 19,000-square-foot immersive interactive experience titled “Life in the Adirondacks”. The new exhibition combines our collections and the latest digital technology with hands-on experiences.
The Donor Relations and Grants Administrator will be responsible for, and assist with, strategies to identify, cultivate, solicit, acknowledge, and retain major gift donors, planned giving prospects, and corporate, government, and foundation entities for the museum’s fundraising needs. This position is also responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to private, corporate, and governmental sources. The position requires the ability to travel and effectively interact with multiple constituencies. Additional requirements include: writing reports, formulating strategy and writing fundraising proposals, writing correspondence and acknowledgement letters, assisting with events, and providing support for proposal and solicitation preparation as required.
Donor Planning and Solicitation Responsibilities will include:
Participate in the creation of annual institutional advancement goals, including income and expense budgets, and outlining strategies for donor and prospect cultivation, solicitation, and stewardship.
Work with advancement team and board to assist in all phases of planning and implementation of special fundraising campaigns.
Participate in planning and implementing Annual Fund drive to assure goal is met.
Organize and monitor a calendar of priorities regarding departmental fundraising goals.
Prepare proposals, talking points, call sheets, and donor lists for self and other solicitors as needed,
Solicit gifts both independently and with museum staff or volunteers when appropriate.
Help grow the institution’s planned giving program with written and in-person appeals.
Grants Administration Tasks:
Research, develop, write, and submit letters of inquiry and grant proposals for approved museum projects, working with other staff as necessary.
Create expenditure and income budgets to accompany proposals.
Make phone calls and meet (as necessary) with foundation or agency staff when appropriate.
Update grant reporting and general agency information into Raiser’s Edge database.
Maintain grant schedules, tracking forms, and granting agencies’ portals and passwords.
Maintain necessary files on grant awards and documentation.
Minimum 4 years fundraising or related experience required. Must be proficient with Microsoft Office. Ability to use Raiser’s Edge is strongly preferred. Must have Driver's License, and be able to work occasional evening and weekend events. Salary is commensurate with education and experience.
About Adirondack Experience, The Museum on Blue Mountain Lake
With 22 indoor & outdoor exhibit areas on 32 landscaped acres, Adirondack Experience, the Museum on Blue Mountian Lake has established a strong regional identity as a collector and preserver of the Adirondack region's heritage. Founded in 1957 and praised as "the best of its kind" by the New York Times, the museum stewards an important and extensive collection of material culture, art, photography, library and archival holdings. The museum is open from Memorial Day weekend to mid-October, with up to 75,000 visitors annually. Museum programming and stewardship functions are carried out by a core year-round staff of approximately 34 full time and part time employees and an additional 70+ seasonal employees. Year-round employees are eligible for health, dental, and life insurance, pension benefits, disability benefits, and paid time off.